Do you find that receiving and sending email is eating into your productivity? With 50 comprehensive tips to improve how you manage your email this will be a thing of the past. The article also includes a quick and easy to use self-appraisal tool that will enable you to determine how well you manage your email. You can also use the in-depth 50 item Managing Email Appraisal to measure how well your people effectively manage their email.
Managing Email Tips and Appraisal
Email is a tool that it is intended to facilitate communication. However, for many people it is killing productivity and overwhelming their workday. Most people are getting too many emails and they waste too much time dealing with them.
Checking, reading and answering email, can take up many hours if you let it. Much of the time spent on dealing with emails is not productive and defers the real productive tasks that you should be focusing on. If you find that email is killing your productivity, try these Ready Made Tips to manage your email effectively:
- Treat email using the same principles that you use for hard copies that come to you, that is handle them once. If you read an email and postpone replying, you will need to re-read it when you do reply. Read an email and decide what to do about it straight away. If you have to respond but need to gather more information save the reply in the DRAFTS folder so that you can send it when required.
- Be realistic about your email. If you have more than a couple of hundred unopened emails in your inbox, stop pretending that you will get round to them. Send all emails that arrived before a certain date to the trash bin or archive them. If you have a really urgent email the sender will get back in touch with you.
- When you open your email, delete first without opening them. You will receive many emails like auto responses, which you don’t need to open so delete them straight away. Remember that they will still be in the trash if you do need to refer to them until you empty trash.
- You can also read the content of email messages without having to take the time to open the message. Most email management systems have a view menu item that …
Listed below are managing email attributes. Read each attribute carefully and rate yourself on how well you carry out that attribute every day. Be honest with yourself. If you have difficulty with scoring some of the attributes, ask for feedback from your colleagues, or other members of the management team, or members of your own team.
|Key Performance Indicator||1||2||3||4||5|
|1. I handle each email once.
|2. I delete all emails like auto response, without opening them..
|3. I do not use my Inbox to store emails.
|4. I do not check or answer my email during the most productive time of the day.
|5. I do not use email for urgent matters unless I have spoken to the sender before hand.
|6. I check every email for errors before sending it.
|7. I use the telephone or face-to-face discussion rather than email to save time.|
There are another 43 items in this comprehensive Managing Email Appraisal, so BUY this article NOW to use all 50 items to measure the effectiveness of your email management and get the bonus 50 in-depth tips to managing email.